Service

In-House Facilities & Document Management Services

In-House Facilities Management

Dedicated On-Site Support for Seamless Office Operations

When your firm needs reliable, skilled, and fully supported on-site services, Knox delivers a complete facilities management solution.
We provide the personnel, equipment, technology, supplies, and management oversight necessary to keep your office running efficiently—so your team can stay focused on legal work, not administrative burdens.

Service Explained

In-House Facilities Management places Knox-trained professionals directly at your office to handle the daily operational, document, and administrative functions that keep your firm productive. We supply everything—staff, equipment, technology, service, support, paper, and supplies—custom-tailored to your firm’s workflow.

From mailroom operations and copy center management to digital imaging, records handling, reception support, and hospitality services, our on-site teams become a seamless extension of your office.

Why Clients Choose Us

✓ Fully Managed, On-Site Team

We assign trained Knox personnel to your location, supported by our management, oversight, and service infrastructure.

✓ Equipment, Supplies & Technology Included

Printers, copiers, scanners, software solutions, tracking systems, paper, toner, and office supplies—we provide and maintain everything you need.

✓ Customized to Your Workflow

We tailor staffing levels, equipment, and services to match your firm’s size, caseload, and operational preferences.

✓ Reliable, Consistent Service

Your on-site team is backed by Knox supervisors, quality control processes, and service guarantees for uninterrupted operations.

✓ Scalable Support

Whether you need one on-site specialist or a full facilities team, Knox easily scales to support single offices or multi-location firms.

✓ Professional, Confidential, Trained Staff

Our personnel follow strict legal and administrative protocols, ensuring accuracy, discretion, and dependable support.

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Solutions

Document Production Services

  • High-volume copy/print/scan services
  • Binding, finishing, and document assembly
  • Trial and exhibit preparation
  • Digital imaging and conversion
Copy Center Copying and Scanning and Printing Services

Solutions

Mail & Distribution Services

  • Incoming and outgoing mail management
  • Courier coordination
  • Package handling and interoffice delivery
  • Overnight and carrier logistics support
close view of two gray U.S mailboxes

Solutions

Imaging & Digital Conversion Services

  • High-quality scanning and imaging
  • OCR processing and searchable PDFs
  • Secure digital file delivery and archiving
  • On-site digitization of legacy paper files
black remote control on white printer paper

Solutions

Records Management Services

  • Electronic and physical filing systems
  • File retrieval, indexing, and re-filing
  • Matter lifecycle tracking and organization
  • Records software support and system administration
file room

Solutions

Administrative & Office Support

  • Phone coverage and front-desk coordination
  • Hospitality services (client greeting, conference setup, beverage service, etc.)
  • Supply stocking and inventory control
  • Document routing, labeling, and organization
  • General clerical and administrative assistance
white and gray office rolling chairs in conference room

Solutions

On-Site Equipment & Technology

We provide, maintain, and manage:

  • High-volume copiers and printers
  • High-speed scanners and imaging equipment
  • Document production hardware and finishing tools
  • Records management systems and software
  • Workflow tracking technology and reporting tools
a close up of a printer on a table

Solution

Management & Oversight

  • On-site supervision and quality control
  • Performance monitoring and service reporting
  • Training, staffing, and schedule coordination
  • Backup personnel to ensure continuous coverage
people sitting on chair inside building

Who We Serve

• Law firms of all sizes
• Corporate legal departments
• Insurance carriers
• Government and public agency offices
• Multi-office organizations needing standardized on-site support
• Firms transitioning to hybrid digital/physical workflows

woman holding sword statue during daytime

Get Started Today

Let Knox design a customized, fully supported in-house facilities solution for your firm. From daily document production to complete office operations, we keep your workplace efficient, professional, and running smoothly.

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